Main objective of administrative branch is to maintaining effective institutional administrative environment, managing the human and physical resources, fulfilling career needs of staffs, and assisting in providing services by the ministry.
 
Main functions of the Administrative Branch

  • Internal administration of the ministry
  • Get carder approvals
  • Coordinating with relevant institutions under the purview of the ministry
  • Preparing Scheme of Recruitment
  • Appointment ,transfer and promotion related activities
  • Maintain personal files
  • Disciplinary activities
  • Conduct trainings
  • Maintain physical resources including  building and vehicle
  • Coordinating parliament advisory committee
  • Preparing cabinet papers

This session is under construction

The functions of the Coexistence Division are introduction and implementation of programmes to establish cooperation and co-existence between the communities, and provision of necessary facilities for enhancing mutual understanding between the communities in regard to their cultural, social and religious backgrounds.

In that Connection, this Division is engaged in preserving heritage and identity of all communities and ethnic groups living in Sri Lanka and building up mutual respect and honour among them.

Objective

“Building an equal society for all through promotion of coexistence”

Activities

  • Identification of coexistence related issues prevailing in District and Divisional Secretariat divisions through National Integration Promotion Assistants and conducting suitable programmes to address such issues.
  • Preparation of the annual action plan of the Coexistence Division and performing activities accordingly.
  • Conducting programmes in collaboration with the stakeholders related to promotion of coexistence at district level.
  • Providing necessary instructions and guidance on coexistence to National Integration Promotion Assistants and National Integration Coordinators.
  • Implementation of coexistence promotion programmes through empowerment of marginalized groups in society.
  • Implementation of programmes for establishing cooperation and coexistence between the communities.

The accounts unit takes up the responsibilities of coordinating the financial services and maintaining the provable financial information and management system for the Ministry by coordinating the relevant units.

The main functions of the Finance Division

  • Assisting the Secretary to the Ministry in her capacity as Chief Accounting Officer to fulfill the financial obligations of the Ministry and maintain accountability to the Parliament.
  • Ensuring compliance with the financial rules and regulations of the Government
  • Establishing and maintaining a sound financial accounting system including cash management
  • Coordinating with the Treasury and the Institutions under the Ministry and Foreign Funded Projects to prepare/update/review and finalize financial reports and budgetary requirements
  • Financial planning and budgeting
  • Ensuring timely and accurate financial reporting
  • Protect all physical assets belonging to the Ministry through effective Asset management systems.

The Planning Division is a one of the main divisions of the Ministry of National  Co-existence, Dialogue and Official Languages.

Projects/Programs implemented at the field level are monitored and evaluated to obtain information regarding the outcome generated as well as the efficiency and effectiveness.  By reviewing the progress monthly and quarterly against the Action Plan reports on the instances at deviations from the expected targets are submitted to the top management.

The main functions of the Planning Division

  • Coordinating with the various divisions of the Ministry and the institutions under the Ministry to prepare Annual Plan and the Annual Performance Report.
  • Coordinating the implementation of the activities in relation to the pilot projects identified by the  Ministry.
  • Preparing the Monthly, Quarterly and Annual Progress reports and submitting them to the Secretary to the Ministry, Department of National Planning, Department of National Budget, Department of  Foreign Aid and Budget Monitoring and any other interested parties
  • Preparing Progress and Action Plan for the year ahead and submit the same to the Parliament during the budget discussions.
  • Maintaining, updating and developing the database of the Ministry.
  • Preparing Annual Performance Report and submitting it to the Parliament, Ministry of Finance and Planning and Auditor General.

To assist the management to review, measure and asset of services and functions performing the ministry and all the levels of other institutions under this, and to report factual of the internal control system.

The functions of the internal audit unit are as follows

  • Assisting to assess the success of the system of internal control carrying out in the Ministry and other institutions under this in order to the prevention of errors and frauds.
  • Ascertaining the reliability of the accounting and other records and seeking that the accounting methods employed provide the information necessary for the preparation of correct financial statement.
  • Appraising the quality of performance of the staff in carrying out the responsibility assigned to them.
  • Ascertaining the extent to which the ministry and the other institutions under these assets are safeguarded from losses of all kinds.
  • Ascertaining whether the establishment code, financial regulation, public administration, by the treasury and other supplementary institutions are been followed.
  • Carrying out special investigations when necessary.
  • Conducting audit and management committee.
  • Appraisal of the progress of works, schemes and projects and the extent to which programmes and schedules are on target.
  • Following the guidelines and directions issued from time to time by Department of Audit Management, conducting the meetings of Audit and Management Committee of the Ministry once in each quarter of the respective year and taking follow-up actions to verify the progress in the implementation of decisions taken at those meetings .

The Ministry of National Coexistence, Dialogue and Official Languages was established with a view to creating an even environment where  national solidarity and equal opportunities for all citizens are ensured, through effective implementation of the Official Languages Policy and enhancement of the coexistence.

Objectives

  • To plan and completed of policy relating to the implementation of the official language policy.
  • To build up necessary background for bilingulization of public service.
  • To empower the public in respect of the implementation of official language policy.
  • To generate positive mental attitudes among the public of Sri Lanka relating to language propagation and promotion.

Main Functions

  • Facilitation programmes on language plans.
  • Conducting awareness raising programmes for the government officials related to Implementation of the Official languages Policy.
  • Conversational workshops involving local government representatives and the university community.
  • Programmes for celebration of national and international days coming under the mandate of the Ministry.

 

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